Intern - Events

  • icon_job-location
    UK
  • icon_job-type-marketing_02
    Marketing & Communications
  • icon_job-expiry
    30th June 2023
  • icon_job-position
    Contractor
  • icon_job-id
    MKTG - 001

Job Function

  • To support the CI Events Manager with the CI Annual Summit and ADIPEC – two events taking place in October 2023.
  • To provide delegate, stakeholder, logistical and administrative support across the events.

Key Responsibility Areas
  • Annual Summit delegate management support and overseeing registration.
  • Generally managing invites, reminders and guest/delegate lists.
  • Providing logistical and administrative support for the PC Acceleration Day (day 3) and some elements of the Annual Summit (day 2).
  • Managing various supplier relationships.
  • Onsite support: The Networking Reception and the set up of the Annual Summit on Tues, 17 October.
  • Onsite support: The Annual Summit and Gala Dinner on Wed, 18 October.
  • Onsite management/support: The Portfolio Company Acceleration Day on Thurs, 19 October.

Main Responsibilities and Accountabilities
  • To oversee delegate management/registration and the badging system – maintaining delegate lists, sending out reminder emails, handling delegate queries, updating content where needed on the website, pulling off delegate reports and ensuring all badging information is accurate.
  • To manage the event mobile app – uploading content, reminding delegates to sign up and helping delegates on how to use it. This will also involve collating information from various stakeholders – e.g. Portfolio Companies exhibiting at the event.
  • To liaise with all venues on delegate dietary requirements (3-4 venues).
  • To compile a delegate photo book for the CI team to use.
  • To manage the set up of the ‘sweet shop’ at the Annual Summit.
  • To manage the set up of the registration desk at the Annual Summit.
  •  To help co-ordinate the Portfolio Company Acceleration Day - managing logistics and liaising with the venue, colleagues and stakeholders.
  • To work with the Gala Dinner suppliers – catering, production, flowers, music.
  • To support with developing the joining instructions, briefings and rehearsal/onsite schedules.
  • Specifically with ADIPEC – to support with managing the Networking Reception invitation process. and guest list – sending out invites/reminders.
  • With ADIPEC, there may also be a requirement to support with booking meetings prior to the event.
    *The above is an indication of key areas of work (not exhaustive) but any tasks will be managed within a reasonable workload capacity.

Education and Professional Qualifications
  • Qualified to ‘A’ level essential.
  • Degree qualified or about to qualify preferred (ideally in events management).

Experience and Technical Competencies
  • Some experience in managing or co-ordinating events.
  • Candidates are likely to be highly organized with strong project management skills.

Behavioural Competencies
  • Exceptional organisational and time management skills.
  • Excellent written, verbal and visual communication skills.
  • Impeccable attention to detail.
  • Well-developed interpersonal skills.
  • Ability to work effectively under pressure.
  • Commercial awareness.
  • Pragmatic decision making and highly developed problem solving.
  • Ability to influence people at all levels.
  • Good multi-tasking skills, able to handle multiple tasks at any one time.
  • Flexible approach to work and hands-on approach.
  • Passion for making an impact on climate change.
  • Passion for events management and delivering excellence.
  • Energetic and positive attitude.
  • Ability to learn new systems/technical skills.
  • Ability to follow strict GDPR rules and regulations when dealing with data.

Additional Information
  • The position is based in London, UK.
  • Eligibility to work in the UK is mandatory.
  • We operate a hybrid working model for all our office based roles. 
  • The role will involve domestic and international travel as required.
  • The role may require additional hours to be worked above the normal working hours where necessary to meet business requirements. 
  • There will be some early starts/later evenings when close to the event and onsite.

Apply Now

We thank all applicants for their interest in working with us.  Due to the high volume of applications, only those candidates selected for interview will be contacted.

Please note, neither OGCI Climate Investments LLP nor any of the organisations that recruit on our behalf will ever ask for any payments from applicants at any point in the recruitment process.